Mine of Information Project Board

A. Terms of reference

1. Monitor the progress of the Mine of Information project against

a) the milestones laid out in the Project Plan

b) the deliverables proposed in the original bid (see below*)

c) financial projections and workflow reports provided at each meeting by the Project Manager.

2. Contribute to dissemination and evaluation activities as appropriate.

3. Ensure that UWS as lead partner discharges its responsibilities appropriately towards partner institutions, and that partner institutions fulfil their obligations towards UWS as lead partner (see Letter of Understanding).

4. Provide arbitration in the event of any dispute between partners in the project.

5. Provide a sound academic research base for the project and ensure that project development is guided by the interests of academic researchers.

* Deliverables proposed in the original bid:

· Records as follows: 1167 EAD collection level descriptions (excludes NLW and PRO); 27,000 EAD file level descriptions; 2,600 EAD item level descriptions; 12,800 MARC item records

· Databases of relevant material, cross-searchable via ENCompass, and available via the UWS website.

· Improved access to the holdings of partner sites relating to the South Wales Coalfield, and increased use of these by researchers, together with information about related resources obtained in a wider mapping exercise.

· Evaluation of the ENCompass content management system.

· Project website for the dissemination of information about the project, display of sample records, updates on progress, and the opportunity for users to comment via email.

B. Membership

Chair

Prof. Ralph Griffiths, Department of History, University of Wales Swansea

Academic representatives

Chris Evans, Glamorgan

Bill Jones, Cardiff

Partner representatives

Susan Beckley, West Glamorgan Archives

Susan Edwards, Glamorgan Archives

Dorothy Johnston, University of Nottingham

Bill Stockting, Public Record Office

LIS representatives

Elisabeth Bennett, Archivist

Adam Green, Project Manager

Sara Marsh, Project Director

Sian Williams, Librarian, South Wales Miners' Library

Chris West, Director of Library and Information Services

SM 17/4/01